A.W. Chesterton Company

Legal Support Assistant

US-MA-Groveland
2 weeks ago
Job ID
2017-2203
Shift
1st Shift

Overview

Who we want:

 

You aspire to have a career, not just a job, on our Legal team. 

You have administrative skills AND paralegal skills. 

You can get projects done despite having to support a very fast paced department.  

You have great attention to details.  You're probably proofreading this job description right now. 

You understand what a powerful difference legal professionals can make in the development of a company.

You want to work with fun, smart people who really, truly care about YOUR development. 

You want your work to matter. 

You care about the environment and preventing the potentially devastating effects of industrial leaks and spills. 

You want to work at a company that is strong and stable, but also has great programs like a running club, on-site basketball courts and a company-subsidized cafeteria.  

If you want to Love Where You Work - read the official job description below!

 

At Chesterton, we have a laser focus on our customers.  This job impacts the customer by driving projects and tasks that enable the legal department to provide timely and collaborative responses to business partners for a top-quality customer experience and allow our business partners to more quickly service Chesterton’s external customers.

 

Job Summary:

 

Serve as an integral member our dynamic, global corporate legal department. Provide a wide variety of operational, paralegal, and administrative support services to the Vice President General Counsel, Associate General Counsel, and Paralegal. Partner with a range of personnel throughout all company departments to obtain information, increase coordination between departments, and provide appropriate information. Continue to promote the legal department’s image and values of being approachable, responsive, practical, transparent, and collaborative. Drive projects as needed to accomplish legal objectives for the business.

 

Responsibilities:

 

  • Serve as primary administrator for ligation-related claims:
      • process legal complaints
      • enter vital litigation information into database
      • respond to internal and external requests for information
      • create and generate reports and other support documents for internal teams
  • Proactively develop, implement, streamline, and oversee processes in functional areas, incorporating technology as appropriate. Coordinate processes across departments as appropriate.  
  • Perform a wide variety of operational and/or administrative tasks, including:
      • managing mailings
      • organizing, scanning and filing documents
      • scheduling meetings
      • preparing presentation materials
      • editing documents
      • performing data entry, printing, and other tasks as necessary
  • Manage payment of department invoices. Support the Legal Department’s budgeting, planning, and spend-tracking processes, liaising with Finance and driving reporting and analysis of Legal Department metrics.  
  • Develop and maintain database(s) and spreadsheets for tracking function-specific deadlines and statistics. 
  • Prepare and manage corporate governance documents with other department members, coordinate corporate governance actions with global offices, prepare information for meetings, and support maintenance of Directors and Officers. 
  • Contribute to internal company risk assessments and internal training presentations with respect to company policy, compliance policies, department processes, etc. Review and update company policies and other documentation to help ensure consistency and minimize risk.  
  • Update department’s internal website.  
  • Serve as an administrator or document manager on a variety of projects across a broad spectrum of corporate law topics such as contracts, employment law, and intellectual property. 
  • Perform research, data analysis, contract review, and other projects or tasks as needed.  

 

Complexity of Duties:

 

  • Work under general direction; ability to work independently. Detailed instruction given for new lines of work or special assignments. Independent exercise of judgment within established parameters is required, although some responsibilities are repetitive.
  • Ability to manage multiple projects simultaneously and be able to prioritize work effectively.  Must know the difference between what can be done independently and what must be passed through. 
  • Contacts are both internal and external, domestic and international, and along all levels within the Company.
  • Confidentiality is exceedingly important.

 

Essential Skills:

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Thorough working knowledge of computer software, including strong experience in Microsoft Word and Microsoft Excel; experience in PowerPoint preferred.
  • Superb written and oral communication skills.
  • Ability to proofread and correct documents.
  • Strong attention to detail required.
  • Demonstrated ability to input critical data accurately and efficiently.
  • Strong organizational skills to execute, track, and follow up on various projects.
  • Strong document management skills.
  • Excellent follow-through skills.
  • Strong attention to detail required.
  • Must be a proactive self-starter.

            

Education and/or Experience:

 

  • Bachelor’s degree or equivalent experience required.
  • 2-4 years of legal environment experience or equivalent preferred.        

 

Physical Demands:

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees assigned to certain tasks within this job may be required to participate in our Medical Surveillance Program. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, talk or hear and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to sit/work at a computer terminal for periods of time.  Moderate noise (i.e.: computer printers, traffic) exists daily in the work environment.

 

All of A.W. Chesterton Company employment is contingent upon successfully passing a background check, drug test, and the respective medical surveillance requirements.

 

Chesterton is an equal opportunity employer  M/F/V/D

 

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